Implementation service
Operationalize privacy governance through a structured Privacy Information Management System.
The business problem
Privacy programmes tend to stall in the same place: the organization knows its obligations, has published a privacy notice, and has a legal team that answers questions - but there is no operating machinery. Nobody maintains a reliable record of what personal information is processed, for what purpose and under what basis; rights requests are handled by whoever notices them; and processor oversight amounts to a signed contract.
A Privacy Information Management System turns those obligations into processes with owners, cadence and records. FaizZab implements the PIMS as an extension of your existing security management system where one exists, so privacy accountability is demonstrable rather than asserted.
Service scope
The PIMS is built around the personal information you actually hold and the roles you actually play, rather than a generic privacy framework applied uniformly.
Establish the privacy governance structure - forum, decision rights, escalation path and reporting into leadership - and define how it interacts with security governance rather than duplicating it.
Assign accountability for privacy outcomes across business functions, define the privacy function’s mandate and independence, and record how accountability is exercised and evidenced.
Determine, per processing activity, whether the organization acts as controller, joint controller or processor, and derive the different obligation sets that follow. Getting this wrong invalidates everything downstream.
Map personal information from collection through use, sharing, storage, archival and disposal, identifying the systems and parties involved at each stage.
Build a maintained record of processing activities covering purpose, categories of data and data principals, recipients, transfers, retention and basis - structured so it can be kept current rather than rebuilt annually.
Define how privacy risk to individuals is assessed - distinct from risk to the organization - with criteria, thresholds and the point at which risk must be escalated or processing reconsidered.
Implement a triggered impact assessment process integrated into project, product and procurement workflows so assessments happen before processing starts.
Build the operational capability to receive, verify, action and respond to rights requests within required timelines, including how requests are located across systems and how responses are recorded.
Establish due diligence, contractual privacy terms, sub-processor control, transfer safeguards and ongoing oversight for every third party processing personal information on your behalf.
Define what record demonstrates each privacy control operated - consent records, rights request logs, assessment outputs, deletion confirmations - with retention and ownership specified.
Run privacy metrics, internal audit, management review and corrective action so the PIMS is maintained and improved rather than left to decay after implementation.
Methodology
Work with business functions to build the processing inventory and role determination that the rest of the PIMS depends on.
Stand up the privacy governance structure and assign accountability across functions.
Build risk methodology, impact assessment triggers, rights handling and processor governance as workflows people can follow.
Embed the processes into existing project, procurement and support tooling so privacy operates where work already happens.
Build the record architecture, run the first review cycle and hand over a maintainable management system.
What you receive
Outcome
Turn privacy accountability into repeatable business processes.
Commercial value
Privacy regimes increasingly require organizations to show how they comply, not merely state that they do. A PIMS produces that evidence continuously.
Controller customers push privacy obligations down the supply chain. Processors with a working PIMS answer due diligence in days rather than weeks.
Most privacy failures come from unmanaged data flows and uncontrolled processors - exactly the areas a PIMS forces into visibility.
Questions
ISO/IEC 27701 is designed to extend an information security management system. Where no ISMS exists, the required security foundation is implemented alongside the privacy management system so the PIMS has something to sit on.
A PIMS provides the operating machinery - inventory, rights handling, processor oversight, evidence - that DPDP obligations run on. Many organizations implement both, with DPDP obligations mapped onto the PIMS structure.
We design the notice architecture and draft operational content, and we recommend that final wording is reviewed by qualified legal counsel before publication.
Related
An evidence-based review of your privacy management system against ISO/IEC 27701:2025 - PIMS boundary, accountability, transparency evidence, controller/processor obligation mapping, rights-handling records and a PIMS assurance heatmap.
Explore this serviceImplementation support for India’s Digital Personal Data Protection obligations - data fiduciary governance, personal data inventory, notice and consent architecture, data principal rights, grievance workflow, retention, processor oversight and breach response.
Explore this serviceEnd-to-end implementation of an ISO/IEC 27001:2022 Information Security Management System - governance, risk methodology, Statement of Applicability, controls, evidence and the internal audit and management review cycle that keeps it alive.
Explore this serviceDesign and operation of third-party risk management - supplier due diligence, criticality tiering, risk assessment, contractual controls, ongoing monitoring and periodic review.
Explore this serviceImportant
Privacy implementation support is not legal advice. FaizZab does not provide legal opinions on privacy law and is not a certification body. Legal interpretation of applicable privacy obligations should be validated with qualified legal counsel.
Tell us your obligation, your timeline and where you are today. We will confirm whether this is the right engagement for you.